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Effective Date: October 13, 2026

Scope and Business Overview

Major Vehicle Exchange primarily specializes in the inventory and sale of pre-owned buses and vans. We may also occasionally list, market, or sell other select commercial, passenger, or specialty vehicles. This policy outlines our standards for collecting, using, and safeguarding contact and transactional details in compliance with applicable New York State and federal laws.

Information We Collect

We collect personal and commercial contact details necessary to facilitate vehicle sales transactions, fulfill inventory inquiries, and conduct business communications. This data includes:

  • Individual name, company name, and job title
  • Telephone number and email address
  • Mailing, billing, and vehicle delivery addresses
  • Inquired vehicle types, specifications, and purchase history
  • Standard identification credentials (such as government-issued photo identification) required strictly offline to process motor vehicle title, registration, or regulatory documentation

We collect this information directly from voluntary submissions (via phone, email, in-person documentation, or online inquiry forms). We may also collect business contact details from site visitors and parties who have searched for commercial inventory through external commercial listings, industry directories, and trade-related channels. We do not collect or store credit card numbers, banking records, or credit report data on this website.

Financing Referrals

Major Vehicle Exchange is not a lender, credit broker, or financial institution. We do not originate vehicle financing, underwrite leases, or accept consumer credit applications. If you request assistance with financing options, we may refer you directly to independent, third-party financial institutions. In such instances, we provide only your basic contact details (name, telephone number, and email address) to enable the lender to contact you directly. Any financial details, credit applications, and underwriting documentation are conducted strictly between you and the respective lending institution under their independent privacy terms.

How We Use and Deliver Communications

Collected information is used strictly for legitimate commercial operations, including:

  • Fulfilling pricing, availability, and vehicle specification requests
  • Managing sales agreements, title paperwork, and delivery logistics
  • Direct commercial notices and inventory updates to past, current, and prospective buyers

To deliver communications efficiently, we may utilize third-party email distribution platforms (such as Constant Contact) and reach prospective commercial buyers through digital and social media networks using our direct business records. These service providers handle data solely to execute communications on our behalf under strict confidentiality obligations.

Information Sharing & Non-Disclosure

We do not sell, rent, or trade contact information to third-party data brokers or independent marketing lists. Information is shared only with:

  • Prospective commercial lenders (limited strictly to basic contact information upon your request)
  • Contracted service providers assisting directly with our business communications and inventory software
  • Transportation carriers, logistics handlers, and title agents necessary to complete a vehicle sale
  • The New York State Department of Motor Vehicles or regulatory bodies when required by state or federal law

Data Security

Pursuant to the New York SHIELD Act (N.Y. Gen. Bus. Law § 899-bb), we maintain reasonable administrative, technical, and physical safeguards designed to protect personal and commercial records against unauthorized access, loss, or disclosure.

Opt-Out & Record Rights

You may request the review, correction, or removal of your contact details from our active outreach schedules at any time by contacting us directly, or by using the unsubscribe mechanism included in our digital mailings.

Contact Information